Please be informed that the Agency for Medicinal Products and Medical Devices of the Republic of Slovenia (JAZMP) is introducing electronic delivery of issued documents through the new system for central e-delivery, SI-CeV.
LEGAL BASIS AND GENERAL PROVISIONS
Electronic delivery of documents through SI-CeV is compliant with regulations, namely the General Administrative Procedure Act (ZUP) (Official Gazette of the Republic of Slovenia, No. 24/06 – official consolidated text, 105/06 – ZUS-1, 126/07, 65/08, 8/10, 82/13, 175/20 – ZIUOPDVE, and 3/22 – ZDeb), the Administrative Operations Regulation (Official Gazette of the Republic of Slovenia, No. 9/18, 14/20, 167/20, 172/21, 68/22, 89/22, and 135/22), and the Rules on Envelopes, Delivery Notes, and Other Notices for Delivery in Administrative Procedure (Official Gazette of the Republic of Slovenia, No. 89/22).
The following methods of electronic delivery are possible:
- Delivery via SI-CeV to secure electronic mailboxes:
To register and obtain a secure electronic mailbox, an electronic identity in the form of qualified digital certificate is needed. The list of EU trust services providing qualified digital certificates can be found here.
Please note that delivery to a secure electronic mailbox is more reliable and safer than delivery to a regular electronic mailbox.
- Other methods of delivery via SI-CeV:
SI-CeV system also allows delivery to regular electronic mailboxes (e.g., Gmail, …) without receipt confirmation (in this case the document is automatically considered to be delivered and collected by the recipient on the 15th day after the document was sent).
INVITATION TO ESTABLISH A SECURE ELECTRONIC MAILBOX @vep.si
We kindly ask stakeholders to register a secure electronic mailbox on the portal https://www.vep.si/ (help: https://www.vep.si/podpora/) and notify us of the new mailbox address at .
If you will not establish a secure electronic mailbox, please provide your regular email address when sending your applications to JAZMP, to which you would like us to deliver documents (as in point 2. above – Other methods of delivery via SI-CeV).
The legal basis stipulates that the authority can at their discretion decide to perform the delivery physically i.e. in paper despite the recipient’s request to receive e-mail at an unsecure electronic mailbox. On a case-by-case basis JAZMP will consider whether delivery to a regular electronic mailbox is sufficient to achieve the aim of informing the recipient and ensuring that the recipient does not evade delivery.
More information on electronic delivery can be found at the following hyperlink, where a list of secure electronic mailbox providers for electronic delivery, authorized by the ministry, is also published:
https://www.si-trust.gov.si/sl/elektronsko-vrocanje/
Frequently asked questions regarding e-delivery can be found at the link:
https://www.si-trust.gov.si/sl/podpora-uporabnikom/pogosta-vprasanja/elektronsko-vrocanje/
For additional questions, please contact .
Document delivery messages
As the message to the recipient about the document sent to the mailbox (is currently only in Slovene language, please find its translation into English below:
Dear ________,
we inform you that the authority Agency for Medicinal Products and Medical Devices of the Republic of Slovenia (JAZMP) has issued document no. _______ dated dd/mm/llll.
The document is attached to this message.
In accordance with the sixth paragraph of Article 86.a of the Act on General Administrative Procedure, the document is deemed to have been served or, that you became familiar with it on the 15th day after dispatch, i.e. on dd/mm/llll.
If you believe that the message is not intended for you, please let us know by clicking on the following link:
https://….
If the document is not attached to this message, please let us know by clicking on the following link:
https://….
In case the link doesn’t work, copy it manually to your browser.
For additional information, please contact the Agency for Medicinal Products and Medical Devices of the Republic of Slovenia (JAZMP) at .