Please be informed that the Agency for Medicinal Products and Medical Devices of the Republic of Slovenia (JAZMP) is introducing electronic delivery of issued documents through the new system for central e-delivery, SI-CeV.
LEGAL BASIS AND GENERAL PROVISIONS
Electronic delivery of documents through SI-CeV is compliant with regulations, namely the General Administrative Procedure Act (ZUP) (Official Gazette of the Republic of Slovenia, No. 24/06 – official consolidated text, 105/06 – ZUS-1, 126/07, 65/08, 8/10, 82/13, 175/20 – ZIUOPDVE, 3/22 – Zdeb 85/25), the Administrative Operations Regulation (Official Gazette of the Republic of Slovenia, No. 9/18, 14/20, 167/20, 172/21, 68/22, 89/22, 135/22, 77/23, 24/24), and the Rules on Envelopes, Delivery Notes, and Other Notices for Delivery in Administrative Procedure (Official Gazette of the Republic of Slovenia, No. 89/22).
The following methods of electronic delivery are possible:
- Delivery via SI-CeV to secure electronic mailboxes:
To register and obtain a secure electronic mailbox, an electronic identity in the form of qualified digital certificate is needed. The list of EU trust services providing qualified digital certificates can be found here.
Please note that delivery to a secure electronic mailbox is more reliable and safer than delivery to a regular electronic mailbox.
- Other methods of delivery via SI-CeV:
SI-CeV system also allows delivery options to regular electronic mailboxes (e.g., Gmail, …):
- with receipt confirmationusing a unique identification number for document retrieval, which the recipient receives via SMS on their mobile phone (if document is not collected by the recipient, it is automatically considered that the delivery was carried out on the 7th day after the document was sent),
- without receipt confirmation(in this case the document is automatically considered to be delivered and collected by the recipient on the 7th day after the document was sent).
Further information on electronic service is available at the following link, which also contains a list of providers of secure electronic mailboxes authorized by the Ministry to carry out service by electronic means: https://www.si-trust.gov.si/en.
INVITATION TO ESTABLISH A SECURE ELECTRONIC MAILBOX
Secure electronic mailboxes
We kindly ask stakeholders to register a secure electronic mailbox at one of the certified providers, listed on the following website: SI-TRUST.
Other mailboxes
If you will not establish a secure electronic mailbox, please provide your regular email address (and mobile phone number) when sending your applications to JAZMP, to which you would like us to deliver documents (as in point 2. above – Other methods of delivery via SI-CeV).
E-DELIVERIES ON JAZMP
Electronic service of documents by the JAZMP will primarily be carried out via secure electronic mailboxes. On a case-by-case basis JAZMP will consider whether delivery to a regular electronic mailbox instead to secure ones is sufficient to achieve the aim of informing the recipient and ensuring that the recipient does not evade delivery.
The legal basis stipulates that the authority can at their discretion decide to perform the delivery physically i.e. in paper despite the recipient’s request to receive e-mail at an unsecure electronic mailbox.
More information on electronic delivery can be found at the following hyperlink, where a list of secure electronic mailbox providers for electronic delivery, authorized by the ministry, is also published: SI-TRUST.
